We often get approached by bands and artists wanting to know how to sort themselves out with e-newsletters. They usually ask for a data capture form that allows people to sign up to news, and a means of sending news updates to their mailing list.
We generally set them up with a dedicated e-communications system like Getresponse, which allows bands to do a lot of snazzy things - create custom data capture forms, program automated follow-ups, view detailed stats, design fancy HTML email templates and the like. A system like that is still our preferred option for clients, because users are provided with the means to create highly targeted, professional e-communications, and to monitor open and click-through rates effectively.
However, if you're looking for something very simple, or you don't have any cash, there is another option: using your blog and a service called Feedburner to generate newsletters.
Here's how it works:
1. Register with Feedburner and 'burn' a feed using your blog's RSS feed (it's all very simple, the Feedburner site takes you through the process in an easy-to-follow set of steps).
2. Go to their 'Publicise' tab.
3. Click 'Email subscriptions' and activate the service.
(If you don't have a blog, there are a host of free blogging services you can use - Blogger being perhaps the most obvious example).
Once you've followed the above three steps, you are then provided with simple bit of HTML code which you can embed on your site. This gives you a form which captures email addresses. From then on, whenever you post a new blog entry, the content will automatically be emailed to the people who have used the form to sign up for updates. The email that gets sent is a simple affair, but it is in HTML format and you can tweak things slightly (add logos, change fonts etc.). And it's an entirely free service.
The only thing to remember is that once you've set Feedburner up to work in this way, whenever you post a blog entry, it always goes out to your entire mailing list. So you may need to think carefully about what you post and how often. If people are receiving frivolous items in their inbox every five minutes, they may quickly unsubscribe from the list.
You can see this system in action on our own site - sign up for updates using the box on the left hand side of each page.